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mahesh

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About mahesh

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  1. sorry about the double-posting, but what is the procedure when the topic fits in several catgegories, and i am not realy sure which one will be the best? -mahesh
  2. i am setting up a contact, reservations, and donations database for a local theater. i am stuck on the letter/email part of this. mass letters/emails will need to be sent based on various search criteria (group, name of last show, etc.). doing the search to create a found set is not the problem. with that found set, i do not know the best way to go about the letter database. i know how to simply create the letter with the found set, but i need that letter to have other custom fields inline with the body of the letter so the letter seems personalized. i also need the letter date field to automatically enter itself into the main contact database in a field that tracks all communications to that contact. i am assuming the letter database will need to be its own file. but do i need to create a new file for each mass letter i send out? and each mass email? if not, how do i change the body of the letter/email within the same file? i know i can do different layouts, but then how do i know which layout someone actually got later on down the road? i have looked into ready-made solutions such as dbMailerPro, directMAIL, and fmMailMerge. all of these have cool features, but none give me everything i want. the closest was fmMailMerge. i like that it copies the date of the letter into the contact database into a field named "last contact", although i want it to track ALL letter dates in that field. i really like most of its features, except there is no letter feature - it is only for email and fax. another more simple question... if i set up a field in the reservations database to track the "show name", so that eventually and 1 contact may have several show names attached to their name, how do i get all of the "show name" field from all of the records associated with that contact into a letter or email for personalization? any ideas? many many thanks in advance.
  3. i am setting up a contact, reservations, and donations database for a local theater. i am stuck on the letter/email part of this. mass letters/emails will need to be sent based on various search criteria (group, name of last show, etc.). doing the search to create a found set is not the problem. with that found set, i do not know the best way to go about the letter database. i know how to simply create the letter with the found set, but i need that letter to have other custom fields inline with the body of the letter so the letter seems personalized. i also need the letter date field to automatically enter itself into the main contact database in a field that tracks all communications to that contact. i am assuming the letter database will need to be its own file. but do i need to create a new file for each mass letter i send out? and each mass email? if not, how do i change the body of the letter/email within the same file? i know i can do different layouts, but then how do i know which layout someone actually got later on down the road? i have looked into ready-made solutions such as dbMailerPro, directMAIL, and fmMailMerge. all of these have cool features, but none give me everything i want. the closest was fmMailMerge. i like that it copies the date of the letter into the contact database into a field named "last contact", although i want it to track ALL letter dates in that field. i really like most of its features, except there is no letter feature - it is only for email and fax. another more simple question... if i set up a field in the reservations database to track the "show name", so that eventually and 1 contact may have several show names attached to their name, how do i get all of the "show name" field from all of the records associated with that contact into a letter or email for personalization? any ideas? many many thanks in advance.
  4. i am setting up a contact, reservations, and donations database for a local theater. i am stuck on the letter/email part of this. mass letters/emails will need to be sent based on various search criteria (group, name of last show, etc.). doing the search to create a found set is not the problem. with that found set, i do not know the best way to go about the letter database. i know how to simply create the letter with the found set, but i need that letter to have other custom fields inline with the body of the letter so the letter seems personalized. i also need the letter date field to automatically enter itself into the main contact database in a field that tracks all communications to that contact. i am assuming the letter database will need to be its own file. but do i need to create a new file for each mass letter i send out? and each mass email? if not, how do i change the body of the letter/email within the same file? i know i can do different layouts, but then how do i know which layout someone actually got later on down the road? i have looked into ready-made solutions such as dbMailerPro, directMAIL, and fmMailMerge. all of these have cool features, but none give me everything i want. the closest was fmMailMerge. i like that it copies the date of the letter into the contact database into a field named "last contact", although i want it to track ALL letter dates in that field. i really like most of its features, except there is no letter feature - it is only for email and fax. another more simple question... if i set up a field in the reservations database to track the "show name", so that eventually and 1 contact may have several show names attached to their name, how do i get all of the "show name" field from all of the records associated with that contact into a letter or email for personalization? any ideas? many many thanks in advance.
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