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Problem with Exporting Data


lyamel
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Hi

I am a Database Newbie. Just so that you know...

I have created a database some time ago with various Value Lists. I have since edited the Value Lists to reflect changes or simply to correct spelling errors. This was after I had previously selected items on these list. Now, when I export my data contained in the lists, the old data appear along with the new data, even though I can't see trace of the old data anywhere!...

For instance, I had a list that displayed with check boxes. one of the item was Consultant, and after a few week I changed this item to Consulting. When I publish the data on the web or when I export as a SYLK or something else, the entry Consultant appears along side Consulting. It doesn't actually happen only with list by the way.

Could you please help. Many thanks

William

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First of all, are you confusing a list of items contained in a value list with items contained in a field in your file?

A value list is a convenience. Say you created a value list with the values: Dog, Cat, Rat, Hat, and Batt. You then used this value list to enter data into a field called "Type". At a later time you discovered that Bat was spelled "Batt" and corrected the value list to: Dog, Cat, Rat, Hat, Bat. Records with the field Type previously entered as "Batt" would NOT be automatically changed. FileMaker saves "Batt" into the Type field, NOT a pointer to its position on the value list. This can be especially confusing if you use check boxes or radio buttons. With a checkbox "Batt" would still be entered in the field, but would not display in a checkbox display with the current value list value set to "Bat"

When exporting values from the Type field, the values incorrectly entered at "Batt" would export. -bd

[This message has been edited by LiveOak (edited August 14, 2000).]

[This message has been edited by LiveOak (edited August 14, 2000).]

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Very informative, thank you.

But is there a way to get rid of redundant datas contained in a field? Is there a way to tell what is contained in a fiel when one is in FMP, other than exporting the data.

I think I will add the redundant field back into the list (in your example I would make 'batt' re-appear in the list), and then I would deselect this erroneous selection wherever it appears.

Then I would go back to the list and delete 'batt'.

Does that sound like a fair solution to you, or do you have a better one? I am going to try that, as it might do the trick. If it works, this is thanks to your explanation.

William

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