This is something I never figure out. I've defined two groups - let's say Management and Staff. I've also got a list of passwords - Nicole, Laura, Aditi. Now Aditi is a manager so when she opens up the file and types in her password, I want her to be able to do the stuff I've assigned to the management group. But when I try to assign passwords to groups it doesn't work. According to my manual, you click on Access Priv/Overviews and that brings up the list of groups, passwords, etc. Theoretically you can then click on a group and then change the bullets of the passwords to asign them to groups. But in reality what happens is you click on the group and then click on the password and....the password gets highlighted and the group stops being highlighted. What am I doing wrong??!

The passwords/groups/access settings are not the most intuitive feature of FileMaker. A couple of possibilities:

1. The password has "Access the entire file" password. When that's the case, the password will always be a member of all groups. To correct this, go to Passwords and uncheck the "entire file" checkbox.

2. Don't click on the name, click on the bullet.