I have a report card solution for an elementary school, and a two-part question...

Part 1:

Given the fact that a school year starts and ends in two different calendar years and I know Date(Today), how do I represent SchoolYear?

Part 2: (maybe a variation of part 1)

If I know a student's Graduation Year and Date(Today), how do I calculate SchoolYear and therefore the student's current grade in school?

Thanks.

Susan

Seems like the simplest way would be 2 fields: SchoolStart and SchoolEnd. These could be global fields, but you'd have to be careful in a multi-user setting. In that case you might need to store them in a related file...

Anyway.

1. The school year would be (text):

Year(SchoolStart) & "-" & Year(SchoolEnd)

1b. To see if today is between the start and end dates; returns a 1(true) or 0(false):

(Status(CurrentDate) SchoolStart) and

(Status(CurrentDate) SchoolEnd)

2. GraduationYear - Year(SchoolEnd)

So. If you don't like the idea of using simple date fields for SchoolStart and SchoolEnd, I suppose you could calculate them something like this (this calculates the year, not the date -- if you're going to hard-code the date in there anyway, then this all seems rather "academic"):

SchoolStart:

Case(Month(Status(CurrentDate)) 9,

Year Status(CurrentDate), Year Status(CurrentDate) - 1)

SchoolEnd:

Case(Month(Status(CurrentDate)) 6,

Year Status(CurrentDate), Year Status(CurrentDate) + 1)