Newbies monkeydriver Posted September 12, 2006 Newbies Share Posted September 12, 2006 I recently started using the business productivity kit that you can download from the filemaker site my only prob is that the invoice only has 8 product fields, how do I add rows as needed. HELP. thx Link to comment Share on other sites More sharing options...
aldipalo Posted September 12, 2006 Share Posted September 12, 2006 The line items fields in the BPS package are repeating fields. Go into database table and change repetitions to what ever number you want. You do that by going to the layout you desire, click on files>define>database. Go to the proper table,"SalesOrders." you will note there are several fields in the table ProductID>Number>8 *8 reflects the number of repetitions set. You need to change every field that applies to your invoice to the same number of repetitions.* HTH Link to comment Share on other sites More sharing options...
comment Posted September 12, 2006 Share Posted September 12, 2006 FMI should be shot for promoting this template. Do yourself a favor and move to a true relational design. Link to comment Share on other sites More sharing options...
Newbies monkeydriver Posted September 13, 2006 Author Newbies Share Posted September 13, 2006 thx for the help. Could you recomend a relational design template that would be good for a biz with products/ inventory? Link to comment Share on other sites More sharing options...
comment Posted September 13, 2006 Share Posted September 13, 2006 No, but only because I don't work with 3rd party templates. I believe Business Tracker is a solid one - but I doubt it can be recommended to a beginner. For something simple like BPS you should be able to roll your own. In many ways, it's easier than modifying some other person's work. Anyway, here's a tidbit from Filemaker Help (Working with related tables and files > About relationships) that practically says it all: For example, a typical Sales database may have these tables: an Invoices table, which keeps a record of each invoice; a Products table, which stores the products and their current prices; and a LineItems table, which stores sales data for each line of the invoice, including the item being sold, the quantity, and the price at which it is sold. Because invoices are a mix of dynamic and static data, you use both related fields and lookups to display your data. Records from the LineItems table are displayed dynamically, in a portal on the Invoices layout, but the actual sales price of each line item is entered using a lookup, so the invoice totals remain the same, even if prices change at some future date. Link to comment Share on other sites More sharing options...
bruceR Posted September 14, 2006 Share Posted September 14, 2006 I agree FMI should be shot for using repeated fields in a high-visibility example solution. But it's easy enough to fix by adding a line items table plus other necessary mods. Link to comment Share on other sites More sharing options...
comment Posted September 14, 2006 Share Posted September 14, 2006 It's not THAT easy to integrate into someone else's work. The BPS is six separate FILES. Lots of relationships, spread over the six files (some of them using constant 1 - another reason to call in the firing squad...). Icons stored externally, etc. etc. I'd rather start from scratch. Link to comment Share on other sites More sharing options...
bruceR Posted September 20, 2006 Share Posted September 20, 2006 But you're not the one with the problem. It is quite easy, actually, to switch BPS from repeats to a line items table. Link to comment Share on other sites More sharing options...
Søren Dyhr Posted September 20, 2006 Share Posted September 20, 2006 But you're not the one with the problem. It is quite easy, actually, to switch BPS from repeats to a line items table I think it's cure vs. fix ...we can all remedy something, but could we look at ourself in mirror afterwards??? I think the t-shirts above from Thinkgeek ...says it! --sd Link to comment Share on other sites More sharing options...
comment Posted September 20, 2006 Share Posted September 20, 2006 It might be easy for you - but then you're not the one with the problem either... : Seriously, though - I think that to adapt a template one needs to thoroughly know and understand the template. Otherwise you may fix one thing and break 5 others in the process. That's why I prefer to build from scratch. But that's just me, and the OP now has the benefit of both opinions. Link to comment Share on other sites More sharing options...
Newbies monkeydriver Posted September 20, 2006 Author Newbies Share Posted September 20, 2006 I have to say the template you recomended is very good and far more along the lines of what I have been looking for. I do agree having 6 seperate files is ridiculous when it can be done in one. I am a newbie in FM but it is much better to be lead down the right path then left tooling around with something that is far less intuitive...so THANK YOU! Link to comment Share on other sites More sharing options...
Newbies monkeydriver Posted September 25, 2006 Author Newbies Share Posted September 25, 2006 Comment - I have 1 more question. The business tracker template you recomended is great but when invoicing the inventory doesn't automatically update. In the help it says this can be scripted.....I just don't know how to do this. I imagine it is fairly simple. little help? - thx Rob Link to comment Share on other sites More sharing options...
comment Posted September 25, 2006 Share Posted September 25, 2006 "Recommended" is stretching it a bit. I don't think I have spent more than 15 minutes with it. And since I said that "to adapt a template one needs to thoroughly know and understand the template" ... However, there is a section of the forum dedicated to BT. Have you tried searching there? Link to comment Share on other sites More sharing options...
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