Newbie Needs Help With Simple Percentage

[The Professor]

Hi All,

First time poster in desperate need of help.

I have a simple DB tracking actors at a talent agency. Each actor is assigned a Division via a value list: infants, kids, young adults, seniors. Each actor also has an Agent Status of a simple yes, no.

How do I get a running percentage of each Division's Agent Status? 50 kids total, 20 have agents = 40%.

I've gotten it to work, but only via a trailing grand summary on a dedicated layout for each Division. How do I get the percentage fields for each division to display correctly and update automatically and globally at the top of my main layout?

I know this is a lot to ask from a new member but any help would be greatly appreciated.

[BobWeaver]

You need to set up some self-join relationships, one for each Division. Create 4 calculated fields whose formulae are simply the constant values:

cConstInfants = "Infants"

cConstKids = "Kids"

cConstYoungAdults = "Young Adults"

cConstSeniors = "Seniors"

Then create 4 relationships:

sjInfants: cConstInfants matches Division

sjKids: cConstKids matches Division

sjYoungAdults: cConstYoungAdults matches Division

sjSeniors: cConstSeniors matches Division

Now create 4 unstored calculations:

cAvrgInfants = Sum(sjInfants ::Agent Status)/Count(sjInfants ::Division)*100

cAvrgKids = Sum(sjKids::Agent Status)/Count(sjKids::Division)*100

cAvrgYoundAdults = Sum(sjYoungAdults::Agent Status)/Count(sjYoungAdults::Division)*100

cAvrgSeniors = Sum(sjSeniors::Agent Status)/Count(sjSeniors::Division)*100

These calculated fields will give you your percentages.

[Ugo DI LUCA]

Hi Bob,

Hmm..

cAvrgInfants = Average(sjInfants ::Agent Status)*100

cAvrgKids = Average(sjKids::Agent Status)*100

cAvrgYoundAdults = Average(sjYoungAdults::Agent Status)*100

cAvrgSeniors = Average(sjSeniors::Agent Status)*100

with AgentStatus = is notEmpty(AgentField)

Wouldn't that work too...

[BobWeaver]

Yeah, I forgot about the Average() function.

[The Professor]

Hi Bob and Ugo,

Thanks so much for your input! I'm trying these out now and hopefully I wont screw it up.

Am I correct in assuming that no grand summary part is required for this to work as you describe?

[The Professor]

Stymied already!

When I try to create the first calculation field and use ConstYoungAdults = "Young Adults" I get a "This Field Cannot Be Found" error. Do I need to "point" this calculation at my Division field?

Thanks again in advance.

[Ugo DI LUCA]

The Professor said:

Stymied already!

When I try to create the first calculation field and use ConstYoungAdults = "Young Adults" I get a "This Field Cannot Be Found" error. Do I need to "point" this calculation at my Division field?

Thanks again in advance.

ConstYoungAdults is a field_name

"Young Adults" should be entered in the box qith quotes, and obviously must match one of your Division Name.

As for your previous question, no you don't need a Grand Summary for this to work. It's based on relationship while Summaries are based on the founds...

[The Professor]

Worked like a charm!

Bob and Ugo, thank you so much for taking the time for a newbie.