I have a table with 12 subjects. The user can go to a layout where they can select, through check boxes, any number of these subjects to create a found set of records. At any time they choose, I would like the users to be able to go to a layout, where using a dropdown list, they can select one of the subjects in the found set only, and go directly to the first record that contains that subject name. I don't want them to see all 12 subjects - only the ones that they originally selected. I also want to keep the found set that contains the selected subjects. I know that value lists will always show all the subjects available, not just the ones in the found set in a circumstance like this. How can I accomplish restricting the dropdown? (I have a kludgy work-around that involves copying the found subjects to a small table and then basing the dropdown on those records but this seems kludgy to me because I am duplicating information, then I have to find the record in the main table that matches and this is relatively slow in Filemaker)

Any suggestions would be appreciated.

--Peter Brooks

Edited August 9, 201015 yr by Guest

The user can go to a layout where they can select, through check boxes, any number of these subjects to create a found set of records.

How is this done - is there a global field for this?

I have a similar situation. For one of the fields in my solution, one user chooses from one set of values, another chooses from a different set of values.

I defined a field in a single-record table that is used as the 'Values from field' in a Value List definition.

I set that field to a list conditional upon the user (in your case, just set it to the field corresponding to the checklist that defined the subset of 'subjects' of interest).

Then I use that Value List for entry in the field whose content varies by user.

The field in the single-record table used in the Value List definition can not be a global.

It may cost you an extra table if you don't have any single-record reference tables laying around, but I think it will get the job done.

Hope that helps.

Yes - but it uses a script that stores multiple values in one field, then generates multiple finds ("OR" finds) to create a found set.

How about:

Categories.zip