Jump to content

Recommended Posts

I have a small Filemaker Member's database (less than 1,200) with some 650 existing members but I am not the Membership Secretary.  The Membership Secretary uses Excel to record who joins and resigns, and each time there is a change in membership (joining or leaving) the Excel file on Dropbox is updated and I am notified.  I therefore have to import that data into my Filemaker Members database each time there is a change to the members (new member, change in personal detail or resigned member). 

However I am in control over the data of the existing members who also join our web membership (at present less than 100).  The web members have to be manually activated when they join the web membership and I have to check that each person is a member before I activate their web membership.  So far no problem.  I record in my Filemaker Members database the following data in respect of each member (in addition to their personal data) - the date to which they have renewed their membership, the date they resigned, the date they became a web member and whether their web membership has been activated or deactivated.

It is important that their web membership is deactivated when they resign their membership, so they no longer have access to the members section on the web.

I therefore want to set an alarm that alerts me each time I import from the excel file or when I open the Filemaker database, that if any member is now recorded as having left, and is also recorded as having an activated web membership, I must deactivate that member.  Thus, in respect of each member, if the field "Date Left" shows a date AND the field "Activated" is Yes, a warning is raised and that warning remains until the field "De-Activated" is also Yes.  I know I can achieve that by conditional formatting, but I can only get about 28 members per page, so will not be alerted unless I scroll through all members.  I therefore need to get a warning in the Header Space.  Can that be achieved?

Link to post
Share on other sites
1 hour ago, wdrspens said:

if the field "Date Left" shows a date AND the field "Activated" is Yes, a warning is raised

There are several ways you could approach this, here's one that wouldn't require adding anything to your schema: find the records that meet the stated criteria. You could do this in a new window, so that your existing found set is preserved. Then, as long as the new window shows any records, you have records that need to be handled.


1 hour ago, wdrspens said:

if any member is now recorded as having left, and is also recorded as having an activated web membership, I must deactivate that member.

I wonder why you cannot automate this part.


Link to post
Share on other sites

You "wonder why I cannot automate this part".  I am not clever enough to automate it as I first have to open the Word Press website, find and deactivate the member, and then, only after I have done that, do I have to record in my database that that is what I have done.

My problem is nearly resolved following the idea you gave me, by writing a script to import the updated data from the excel file, and then displaying it only where there are records that need to be handled, as per your suggestion, but I am stumped by what happens if there are no records that need to be handled.  I want to use an "If...Endif" script, but do not know how to record a blank result where no records need to be handled,  i.e when I get a message saying "No records match this find criteria".  I can live with that, although it would be nice to avoid it.

Link to post
Share on other sites

Try something like:

Enter Find Mode [ ]
Set Field [ Members::Date Left"; "*" ] 
Set Field [ Members::Activated"; "Yes" ] 
Set Error Capture [ On ]
Perform Find [ ]
If [ not Get (FoundCount) ]
End If

If you want to be more precise, you can use:

If [ Get (LastError) = 401 ]


Edited by comment
Link to post
Share on other sites

Create an account or sign in to comment

You need to be a member in order to leave a comment

Create an account

Sign up for a new account in our community. It's easy!

Register a new account

Sign in

Already have an account? Sign in here.

Sign In Now
  • Similar Content

    • By GarrettC
      Under Mojave, my version of Filemaker was funky but more or less functional. My recent upgrade to Catalina put a stake thru its heart.
      I came here after and hour of reading endless sales pitches on the website, 20 minutes waiting on the phone for sales and another 20 in the chat jail with CalrisBot, also awaiting someone with a heartbeat.
      I'm sold, I want the product but I'm getting a bad feeling.
      I was an advanced user in the past with Filemaker Pro 11 but my work took me away from database paying work and although my work is now more involved with research and activisim, I'd like to bring Filemaker back into my toolbox.
      Can you purchase FileMaker or is it only a subscription now?
      Sadly, if it is subcription only, I'm out. I'll need to find an alternative.
      Thanks for any guidance.
    • By jjjjp
      Is there a way to change my coding of scripts so that so-called scripting errors don't show up in server logs when a scheduled script is executed on FM Server? I get dozens of such errors for each daily execution, and Using a Set Error Capture [On] script step doesn't seem to make a difference as to whether the "errors" show up in the server log. The kinds of error codes that do show up (101, 401) don't seem to me to be be the result of scripting errors at all. Rather, they are part of ordinary operations (e.g., testing to see whether to stop looping by checking whether a record exists in a found set).
      I raised this question a couple of weeks ago in a much longer email providing a lot of the context that I thought the FM Forum community preferred. I didn't hear back and so have tried to reduce my question here to the bare bones.
    • By naio
      My script in a hosted file needs to export records as pdf into the user Downloads folder, needs to run under Mac and Windows, so I set the variable $path_filename to:
      Case (  Get ( SystemPlatform ) = 1; "filemac:"; Get ( SystemPlatform ) = -2; "filewin:"; "file:" ) & Substitute (Get (DocumentsPath); "Documents"; "Downloads" ) &  "file.pdf" And then:
      Save Records as PDF [With dialog: Off; $path_filename ; Records being browsed ; Create folders: Off] The script it works in Mac but not in Windows: I get an 800 Error and a message warning that it can't create the file.
      I don't get what's wrong with the windows version, any idea?
    • By jaboda
      As there isn't a thread about this I thought I'd post about this annoying bug as it affected me and I thought I had a corrupt db.
      The issue seems to be that when editing layouts with certain summary parts in FileMaker 19.1.2 it changes the way that the layout is configured, so that a DDR created in FileMaker 18+ (at least) crashes FileMaker Pro and fails to create the DDR.
      Some points from my testing:
      Creating a DDR without selecting 'Layouts' works fine. 'Save a Copy as XML' works fine. It seems that running Recovery or compact/repair in 19.1.2 also introduces the issue. I don't know if running this in 19.0.1 fixes the issue but worth trying. Claris are aware of the issue and have stated that "The FileMaker file is not corrupted in this case and you can continue to use the file without issues". The workaround is to rollback to 19.0.1 on any machine used for development and rebuild any layouts edited in 19.1.2 (deleting all objects and pasting from a backup worked for me). Also a recovery might work in 19.0.1.
    • By extreme
      Hello hope all is keeping well?
      Please I need help with this script what I have been trying to do for the last week is to put a saved PDF into a container field after its been created?
      I have tried to insert into a container field with the field be interactive and not Interactive but with no joy.
      The script attached is where I have been trying to place the script where the red line are?
      So after its saved to the desktop import into a container field so we have a copy of the PDF
      I hope someone would be so kind to help me
      Thank You
  • Who Viewed the Topic

    5 members have viewed this topic:
    splatto  Jason Maskell  aztrix55  Estelle333  Ponderosa 
  • Create New...

Important Information

By using this site, you agree to our Terms of Use.