Jump to content
Sign in to follow this  
Steven Cappiello

bi-directional "updated record" status problem

Recommended Posts

I'm attempting to create a way for my database system to show the user whether the record has been updated since their last login.

This will mainly be used so that a manager and their secretary can work on the same pool of

records, log in, and know which ones have been updated, and therefore, need to be reviewed by them.

I've got it working. Some of the important fields are..

Modified Timestamp

Previous Modified Timestamp

Modfied By

Previously Modified By

Current Login Time

Previous Login Time

A calculated field shows a graphic on the record if the the record has

been modified since the user's last login.

It also will not show as updated if it was most recently modified by the current user.

I use the previously modified by & previous login time fields to toggle the updated

status off and back on per record.

Everything seems to work great except for one thing..

When a user is logged on... if they make a change to a record that currently shows as one of the updated records, the updated status of that record goes away.. and I'd like that not to happen..

I'd like the user to have to clear the updated status manually, either per record or with a button at

the top of the screen that says "mark all records "viewed" on logout"

I hope I'm making sense to someone... confused.gif I'd like to know if any of you have any ideas.. and I'd like to know if I could have approached this in a different way from the beginning.

Share this post

Link to post
Share on other sites

How about this:

When the user logs in, the ID of each modified record is put into a field as a multi-key (FMP 7 can handle 2 GB of text in a field to this will manage a lot of records if you keep the record ID key as simple as possible). As the user browses the modified records the ID is removed from the list when they click the button to remove it.

This will require tight control over the user's login and record navigation interface.

Share this post

Link to post
Share on other sites

the system has to know if the particular record is reviewed by each user if u wish to implement this on an individual basis.

if it's a database-wide basis, in other words, as soon as any user reviewed the record it no longer is "updated" for other users. it will be a lot easier.

it's a little hard to see what ur database design is like by words alone, maybe u can attach a sample of ur file?

i can't see how the phenomenon of "updated" toggles away ...

Share this post

Link to post
Share on other sites

Hmmm, I never thought of that Deep Thought. The easiest way may be to have a "User" field in each record that holds user IDs.

Each time the record is modified the field is cleared. When the user visits the record their ID or username or whatever is put into the field as a multi-key.

This is a little bit different from the initial brief of "updated since last login" as it will indicate whether the user has viewed the record since it was last modified. However with a bit of interface control it may do the job.

The only problem is that for new users the whole file will be unviewed!

Share this post

Link to post
Share on other sites

I realize I left out an important bit of information, sorry.

This feature will primarily be used between two people per department..

A manager and an assistant.

I wrote the updated calculation to appear "updated" if the record was updated after last login AND the updater was not themself. This is why I called it bidirectional.. it's only between two users.

I'm not concerned with new users coming on and seeing all the records.. for a few reasons.. 1. there are only about 8 pairs of manager-assistants I'm dealing with, and they ONLY deal with their records. (They're forced to view only their records by scripted searches) 2. they're only allowed to edit records belonging to their department so there's no risk of changing the update status for other department's records.

Share this post

Link to post
Share on other sites

Create an account or sign in to comment

You need to be a member in order to leave a comment

Create an account

Sign up for a new account in our community. It's easy!

Register a new account

Sign in

Already have an account? Sign in here.

Sign In Now

Sign in to follow this  

  • Similar Content

    • By Tony Morosco
      I'm a botanist, and the tables I am working with are for tracking botanical garden collections. The data represents plants in the garden, and the plants are tagged and show up in the database.  The tables I am working with were created in FMP 7, and I'd like to open them up in FMP 11 (or later.)  The system hasn't been used in years, but still has valuable information.
      One of the tables is giving me problems using the FMP convert and recover commands.
      These tables are all inter-related.  The main table is the Accessions table, which contains records for all of one kind of plant, from the same source, received on the same date.  It is basically a museum standard.
      The other tables are related to each other through this one main table.  The Species table is related to the locations table through the Accessions table. 
      (i.e.  table A relates to table C through the table B, the intermediary)  
      From the Locations table, we can't see the the species information unless the accessions table is present.
      When issuing the open command on the main table to convert the database to FMP 11, I get the message:
      "Accessions.fmp7" is damaged and cannot be opened.  Use the Recover command to recover this file. When using the Recover command from v. 11, I get another message:
      WARNING: problems were detected while recovering the database.  Please review the Recover.log file to see where problems were found and their severity.  The recovered file should NOT be used going forward; copy only the most recent work from it into a backup copy of the original file. Recovery results:   File blocks: scanned and rebuilt 563 blocks, dropped 214 invalid data blocks.   Schema: scanned fields and tables, 1 items modified   Structure: scanned; 1 items modified   Field indexes: rebuilt  
      Opening the recovered database, there are only three records present.  There should be hundreds.  So obviously I am looking on how to wrangle this database open.
      I've attached the log file here, as well as the database structure map.  
      The other files have converted just fine.  But since the main table won't open, we are kind of stuck.
      I can share the files with you through Dropbox or whatever, if needed.
      Please let me know any thoughts you have, either basic or advanced.  And ask for any clarifications or additional questions.   :-)  

    • By Tumma K
      Hello, All!

      I am an aspiring developer for Filemaker. The company I work with is stuck in the past working off of Filemaker Pro 4.1

      I was given the task of bringing us up to Filemaker Pro/Server 13. So far my conversion prototypes are successful but we recently had a layout issue that can only be fixed in versions 3-6 (as the file is an .fp3) I work off of a macbook while our network is all Windows 7. In order for me to repair the layouts without tampering our active database, I decided the best option is to repair a copy of our solutions off the network. Unfortunately, when I go to download the trial version of Filemaker Pro 6 off of the respected website, the file is corrupt! I've tried multiple times, with different extraction apps and in different directories.

      My question is;

      Does anyone know a place where I could obtain version 6 (or better yet, 4.0) for an OSX computer? I've looked everywhere!
      Thank you for your time,
      Tumma K.
    • By MrEddByrnes
      I'm hoping my question can have a happy ending. In the mid-90's, I purchased Filemaker 3. When Filemaker 5.5 Pro was released, I bought the update CD, which requires the user to either have FM 3 installed or to have the installation CD for FM 3. I've used it all these years, most recently with Windows XP Pro, and it has worked just fine. The databases I began with were long ago converted to FM Pro 5.5 databases.
      I'm still using FM Pro 5.5 on a laptop with WinXP Pro, but in 2013, I purchased a PC with Windows 8. I haven't been able to install FM 3 on it, therefore can't install FM Pro 5.5. I am retired and rarely use Filemaker, but I have a few Filemaker databases I'd like to add to my Win 8 machine. I don't feel it's worth upgrading FM for the sake of using a couple of databases.
      Has anyone else run into this situation and/or have a (possible) solution? Is there perhaps any other software that can read FM 5.5 databases? Thanks in advance for your help.
    • By bmill
      I am using a custom filemaker solution for medical office billing written with fp5 running on a mac with snow leopard. In addition, I have a patient management db (which I wrote) that is linked through pt. ID number to the billing program allowing transfer of some demographic information (name, DOB, etc).
      Other than being limited by hardware restrictions, the billing program serves our needs for now and upgrading to fp12 will take some time (and money).  In the meantime, I am upgrading my pt. management program to fp13 and would like to move new patient demographic information from the billing program ( fp5 running on snow leopard through Parallels) and the new pt management program ( fp13 running on OS X 10.9) on the same mac.   
      Ideally, demographic information would be entered once into fp5 and then a scipt would make the data available for fp13.
      Any ideas on how to make this work?
    • By randyinla
      Hi, can anyone tell me why my on-line database might have stopped allowing me to delete records?  All of my access privileges and passwords are correct.

Important Information

By using this site, you agree to our Terms of Use.