Scripting import of records to another database

Hi all, I have a requirement to reduce the size of a database by removing records from the work system and importing them into an offline archive system but don't know how to automate the scripting between the files.

Database 1 is a work system where, among other things, service records are created during a service and any problems found during the service are annotated and photographed on mobile devices. At the end of the service a summary report of all actions carried out and any problems that require the customers attention is produced, signed by the customer and emailed to them.

With about 450-600 photographs taken each month the file size will ballon very quickly so I have created a new database which is a duplicate of the photos file which contains all the required information to link to both a customer, particular service and operator and I want to find records in the work database which are over a certain number of days old, open the external file and import those records then return to the work file and delete the found set.